Agenda_2010_2-25

February 25, 2010 (1:00 - 1:30) Conference Call**
 * T3 Special Progress Meeting

Use the Conference Dial-In Number, which is 218-339-4600 Enter the Participant Access Code, which is 949663# (don't forget the # sign at the end)

**Attendees:**
Kathy Hickok, Pflugerville ISD, Robert Autrey, RRISD Tessie Young (for Bryan Doyle), BISD Kelly Mullin, KIPP Austin Kathryn Ives, Pflugerville ISD Tracy Nolan, Leander ISD Cesar Navarrete, UT Elementary

1. Request by UT Elementary
 * to "possibly send their teachers to training being held in other districts to help spread out their teacher absences". If you have space, please be ready to share dates and times on Thursday.
 * __Notes:__ RRISD and KIPP to conduct training after equipment is received. Training will probably be conducted right after school is out. PISD has already started training (using other equipment). KIPP doesn't have equipment to conduct training. Cohort meetings are difficult without equipment. Request to adjust cohort meetings to summer and adjust timeline for some districts (who don't have the equipment). It is not a good use of time for districts who do not have equipment for training to "require training". Discussion about an amendment to adjust time. PISD offered training room for districts (who don't have equipment). Districts still waiting for equipment. Recommendation to request amendment: "Due to late arrival of equipment training will occur in June and July and will be trained with ___ hours".
 * District discussing the difficulty of getting a "hard time" of installation of equipment from Dell. Kathy Hickok to call Dell and get answer.
 * Do not "ok" purchase order unless the installation is done.
 * PISD ~ First Cohort to start April 1, RRISD ~ Cohort meetings only being conducted when a campus has a "shared room" (with equipment), KIPP ~ Request to postpone cohorts Unil June, LISD ~ Would like to continue cohort meetings, but really need the boards, BISD ~ Would like to start cohort meetings as soon as equipment is available, UT ~ One meeting already, but waiting on equipment.
 * A majority of the group "on-hold" waiting on equipment.

2. Activity on the Wiki

http://t3-prometheanplanning.wikispaces.com/Cohort_Topics
 * Limited Activity. As a reminder, we agreed to have our teachers participate in the "online PD" cohort topics found on:
 * We also need to post our participants: http://t3-prometheanplanning.wikispaces.com/External+Evaluation
 * Notes: Cohorts already working on article. The problem is that several teachers can't connect with the PD without the equipment. Some districts would like to move forward with cohort meetings while others would like to wait.

3. Equipment
 * Is it being installed?
 * Write "ok" to pay and send back to PISD, the Fiscal Agent
 * Order all equipment now (per TEA email regarding ARRA funding)
 * Notes: PISD equipment is in the warehouse waiting for installation (based on project schedule). PISD is ready to install. Three boards may have been damaged. RISD will check warehouse. KIPP will check.

4. Set March Agenda (to include time for us to work on our 2nd Quarter Progress Report, which must be done by each district).
 * Wednesday, March 10

5. To Do
 * Kathy will call Dell for an upate.
 * Kathy will call TEA regarding timeline.
 * Spend ARRA funding wisely and as quickly as possible (based on "what is outlined in the grant" and grant guidelines). We want to ensure the money is being used to help stimulate the economy. Order all boards now (don't slip the project).